The purpose of this document (“Policy”) is to inform you of how Asean Legal Alliance handles Personal Data which is subject to the Personal Data Protection Act (No. 26 of 2012) of Singapore (“PDPA”).
By interacting with us, using our website at www.aseanlegalalliance.net (“Website”), submitting information to us, or engaging our services, you agree and consent to Asean Legal Alliance (including its related corporations and affiliates) (the “Firm”), as well as our service providers and third parties appointed by us on your behalf (collectively, “we”, “us” or “our”) collecting, using and disclosing your Personal Data in the manner set forth in this Policy.
This Policy supplements but does not supersede nor replace any other consents you may have previously provided to us in respect of your Personal Data, and your consents herein are additional to any rights which we may have at law to collect, use or disclose your Personal Data.
The following sets out the basis upon which we may collect, use, disclose or otherwise process your Personal Data in accordance with the PDPA. This Policy applies to Personal Data in our possession or under our control, including Personal Data in the possession of organisations which we have engaged to collect, use, disclose or process Personal Data for our purposes.
In this Policy, “Personal Data” refers to any data, whether true or not, about an individual who can be identified (a) from that data; or (b) from that data and other information to which we have or are likely to have access, including data in our records as may be updated from time to time, but excludes “business contact information” as defined in the PDPA.
Generally, the Firm may collect Personal Data in various ways including:
You have no obligation to provide us with any of the Personal Data requested by us. However, please note that it may be the case that if you do not provide us with the requested Personal Data, we may not be able to provide you with certain services, or to enter into certain transactions with you, that depend on the collection, use and disclosure of your Personal Data.
The Personal Data which we collect from you may be collected, used, disclosed and / or processed for various purposes, depending on the circumstances for which we may / will need to process your Personal Data, including:
In relation to particular services or in your interactions with us, we may also have specifically notified you of other purposes for which we collect, use or disclose your Personal Data. If so, we will collect, use and disclose your Personal Data for these additional purposes as well, unless we have specifically notified you otherwise.
In fulfilling one or more of the Purposes set out above, we may need to disclose your Personal Data to third parties, whether located within or outside Singapore. In this regard, you acknowledge, agree and consent to us disclosing your Personal Data to such third parties for one or more of the above Purposes, and for the said third parties to subsequently collect, use, disclose and/or process your Personal Data for one or more of the above Purposes. Such third parties may include:
When you browse our websites, you generally do so anonymously. We do not, on our Website, automatically collect Personal Data unless you provide such information. You may however wish to note the following:
An IP address is a number that is automatically assigned to your computer when you are connected to the Internet.
When you visit our Website, your IP address is automatically logged in our server. We use your IP address to help diagnose problems with our server, and to administer our Website. From your IP address, we may identify the general geographic area from which you are accessing our Website; however, we will not be able to pinpoint the exact geographic location from which you are accessing our Website. Generally we do not link your IP address to anything that will enable us to identify you unless it is required by applicable laws and regulations.
Before using the Website, you are advised to check your current browser settings to ensure that the settings reflect your consent for the Firm to place cookies on your devices.
If you wish to withdraw the consent that you have given or which is deemed to have been given under the PDPA in respect of the collection, use and disclosure of your Personal Data by us for any of the Purposes, you must give us reasonable notice. You may withdraw your consent and request us to stop collecting, using and/or disclosing your Personal Data for any or all of the Purposes by submitting your request in writing or via email to our Data Protection Officer at the contact details provided below. We will process your request within a reasonable time from the date we receive your request.
While we will respect any decision made by you to withdraw your consent in respect of our collection, use or disclosure of your Personal Data for any or all of the Purposes, please note that depending on the nature and scope of your request, we may not be in a position to continue providing our services to you and we shall, in such circumstances, notify you before completing the processing of your request.
Please note that if you withdraw your consent to our collection, use or disclosure of your Personal Data for any or all of the Purposes, such withdrawal of consent does not affect our right to collect, use and disclose your Personal Data without your consent where required or authorised under the PDPA or other written law.
If you wish to request for access to a copy of any of your Personal Data that is in our possession or under our control, or information about the ways in which we have or may have used or disclosed your Personal Data over the past one (1) year (“Access Request”), or to request for us to correct or update any of your Personal Data that is in our possession or under our control (“Correction Request”), you may submit your Access Request and/or Correction Request (as the case may be) in writing or via e-mail to our Data Protection Officer at the contact details provided below.
For Access Requests, please note the following:
We will respond to your Access Request and/or Correction Request (as the case may be) as soon as reasonably possible. Should we not be able to respond to your Access Request and/or Correction Request within thirty (30) days after receiving the Access Request and/or Correction Request, we will inform you in writing within thirty (30) days of the time by which we will be able to respond to your Access Request and/or Correction Request.
You should ensure that all Personal Data submitted to us is complete, accurate, true and correct. Failure on your part to do so may result in our inability to provide you with certain services, or to enter into certain transactions with you. If we are in an ongoing relationship with you, it is important that you update us of any changes to your Personal Data (such as a change in your mailing address). We will not be responsible for relying on inaccurate or incomplete Personal Data arising from your not updating us of any changes in your Personal Data that you had initially provided us with.
We may retain your Personal Data for as long as is necessary to fulfil the Purpose(s) for which it was collected, or as required or permitted by applicable laws.
We will cease to retain any documents containing your Personal Data, or remove the means by which your Personal Data can be associated with you, as soon as it is reasonable to assume that the Purpose(s) for which we collected your Personal Data is no longer served by the retention of such Personal Data, and retention is no longer necessary for legal or business purposes.
You understand, acknowledge and agree that where you have engaged us to carry out any work relating to any jurisdictions outside ASEAN, the transfer of your Personal Data records to these jurisdictions may be necessary to give effect to your instructions and that you request and consent to our so transmitting your Personal Data outside ASEAN.
Where there is a need to transfer your Personal Data to another jurisdiction outside Singapore, we will take appropriate steps to ensure that the foreign recipient organisation of the Personal Data is bound by legally enforceable obligations to provide to the transferred Personal Data a standard of protection that is at least comparable to the protection under the PDPA, unless otherwise required or permitted by the PDPA or other written law.
If you provide us with any Personal Data relating to a third party, by submitting such Personal Data to us, you represent and warrant to us that:
If you, at any time, wish to:
Without prejudice to the foregoing, by accessing and using our Website in any way (including without limitation using any documents, data, reports, automated templates or any other materials, or accessing any software programs, database systems or portals made available or enabled via the Website), you represent and warrant that you have read, understand and consent to the collection, use and disclosure of your Personal Data as set out above.
This Policy applies in conjunction with any other notices, contractual clauses and consent clauses that apply in relation to the collection, use and disclosure of your Personal Data by us.
We may revise this Policy from time to time without any prior notice. You may determine if any such revision has taken place by referring to the date on which this Policy was last updated. Your continued use of our services constitutes your acknowledgement and acceptance of such changes.